Application of Copyright Registration
According to the Law No. 28 of 2014 about Copyright, there are several terms that need to be aware, such as.
- Copyright is an exclusive privilege of the creator which arises automatically based on declarative principle after a work is realized in a tangible form without any limitation in line with the provisions of statutory law.
- Creator is a or several persons who individually or collectively produce a work that is unique and personal.
- Creation is any creative artwork in fields of sciences, art, and literature that is produced by inspiration, ability, thought, imagination, dexterity, skills, or creativity expressed in a real form.
The steps for applying for and registering copyright at Universitas Gadjah Mada are as listed below:
Applicants can identify the type of creation (based on Law No. 28 of 2014 about Copyright) using the following table:
| No | Types | Sub Type | |
|---|---|---|---|
| A | Written Works | 1) Atlas 2) Biography 3) Booklet 4) Book 5) Coloring Book 6) Guidebook/Manual 7) Textbook 8) Pocket Book 9) Anthology 10) Picture Book 11) Lecture Notes 12) Fairy Tale 13) E-book 14) Encyclopedia 15) Journal 16) Dictionary 17) Scientific Work 18) Written Work 19) Written Work (Article) 20) Written Work (Dissertation) 21) Written Work (Undergraduate Thesis) 22) Written Work (Thesis) 23) Other Written Work | 24) Comic 25) Research Report 26) Magazine 27) Paper 28) Module 29) Drama/Performance Script 30) Film Script 31) Broadcast Script 32) Cinematography Script 33) Novel 34) Written Work Layout 35) Research Proposal 36) Poetry 37) Review 38) Resume/Summary 39) Adaptation/Retelling 40) Synopsis 41) Interpretation 42) Translation |
| B | Art Works | 1) Teaching aids 2) Architecture 3) Billboards 4) Banners 5) Brochures 6) Dioramas 7) Flyers 8) Calligraphy 9) Batik artworks 10) Visual artworks 11) Collages 12) Leaflets 13) Sasirangan pattern 14) Tapis pattern 15) Ikat weaving pattern 16) Ulos pattern 17) Pamphlets 18) Maps | 19) Posters 20) Drawing art 21) Illustration art 22) Painting art 23) Pattern art 24) Other pattern art 25) Carving Art 26) Sculpture Art 27) Fine Art 28) Songket art 29) Applied Art 30) General Art 31) Sketches 32) Banners 33) Carvings |
| C | Music Compositions | 1) Arrangement 2) Song (Music with lyrics) 3) Blues music 4) Country music 5) Dangdut music 6) Music without lyrics 7) Gospel music 8) Electronic music 9) Funk music 10) Hip hop, Rap, Rapcore music 11) Jazz music | 12) Karawitan music 13) Classical music 14) Latin music 15) Metal Music 16) Pop Music 17) Rhythm and Blues Music 18) Rock Music 19) Ska, Reggae, Dub Music |
| D | Audio Visual Works | 1) Film 2) Feature film 3) Documentary Film 4) Advertising Film 5) Animated Film 6) Video Recording Work 7) Broadcast work 8) Radio Broadcast Work | 9) Television and film broadcast work 10) Video Broadcast Work 11) Cinematography Work 12) Reportage |
| E | Photographic Works | 1) Photographic Work 2) Portrait | |
| F | Drama and Choreography Works | 1) Drama/Performance 2) Musical Drama 3) Ketoprak 4) Comedy/Humor 5) Choreography 6) Lenong 7) Ludruk 8) Opera 9) Pantomime 10) Music Performance | 11) Wayang 12) Acrobatics 13) Performing Arts 14) Circus 15) Magic 16) Javanese Ballet (Sendratari) |
| G | Recorded Works | 1) Lecture 2) Sound Recording 3) Sermon 4) Speech | |
| H | Other Works | 1) Database 2) Compilation of Creations/Data 3) Video Games 4) Computer Programs | |
The required documents and copyright registration forms to be completed are as follows:
a. Identity Card
Scan the identity cards of all creators in the order they appear on the registration application form and combine them into a single PDF file.
b. Right Assignment Letter (Attachment 2)
The Right Assignment Letter must have a Rp10,000,- stamp duty on the creator’s signature column. If there is more than one creator, only one stamp duty is needed. The first creator in the sequence signs above the stamp duty, while other creators sign in subsequent order without a stamp duty.
If the Copyright registration application is submitted by two institutions (UGM and a partner), please use the Copyright Assignment Letter with Joint Ownership, which can be downloaded from (Attachment 2.1)
*Note: To proceed, Copyright applications with joint ownership must submit a softcopy of the Cooperation Agreement (PKS) which includes an Intellectual Property (IP) ownership clause between UGM and the partner. This can be sent via email to hki@ugm.ac.id.
c. Creation Statement Letter (Attachment 3)
The Creation Statement Letter must have a Rp10,000,- stamp duty affixed and will be signed by the Head of the Intellectual Property Management Office (IPMO) UGM.
If the Copyright registration application is submitted by two institutions (UGM and a partner), please use the Creation Statement Letter that can be downloaded from (Attachment 3.1).
d. Copyright Financing Application Letter (Attachment 4)
The financing application letter must include the details of the creation to be registered and be signed by the head of the creator team, without stamp duty.
e. Creator Address Form (Attachment 5)
The creator address form must be filled out completely according to the data on the ID card. Please ensure the data is filled out completely and accurately, following the order in the registration application form. The data provided will appear on the Copyright Registration Certificate and cannot be changed once issued.
f. Proof of Creation
Proof of creation can be provided as a softcopy in PDF format. A complete explanation of the creation proof attachments can be found in the table below:
| Type of Creation | Example File of Creation | Format |
|---|---|---|
| Books, Modules | complete written work (front and back cover, table of contents, body of work, and conclusion) | |
| Computer Programs | Program usage manual and source code | |
| Lectures, speeches, addresses, and similar creations; | Audio/e-book | mp4/pdf |
| Teaching aids created for educational and scientific purposes; | Manual Book | |
| Songs or music with or without lyrics; | Audio/Sheet music or numbered notation | mp4/pdf |
| Dramas or musical dramas, dances, choreographies, puppet shows, and pantomimes; | Video/Floor pattern/Screenshot | mp4/pdf |
| Fine arts in all forms such as paintings, drawings, carvings, calligraphy, sculptures, statues, collages, and applied arts; | Photo/Image | Jpg/pdf |
| Architecture | Photo/Image | jpg/pdf |
| Maps | Photo/Image/program | jpg/pdf |
| Batik art | Photo/Image | jpg/pdf |
| Photography | Photo/Image | jpg/pdf |
| Cinematography | Video/Screenshot (min. 10 frames) | mp4/pdf |
| Translations, interpretations, adaptations, anthologies, and other works resulting from transformations. | complete written work (front and back cover, table of contents, body of work, and conclusion) | |
| Database | Database File | |
| Sound recordings or audio recordings produced by recording producers | Audio | Mp3 |
| Broadcast works produced by Broadcasting Institutions | Video/Screenshot (min. 10 frames) | mp4/pdf |
Ensure that:
- All letters and forms for the copyright registration application that have been prepared according to the provisions and signed, are then scanned into PDF format;
- For files other than the proof of creation and the creator’s address form, applicants are also required to include the files in MS.Word version with .docx format, with the form already filled out and complete, identical to the PDF form, either with or without a signature; and
- All data and information in the Word file (.docx) are identical to the data in the PDF file. Inconsistent data and information between the MS.Word file and the printed document will affect the data on the copyright registration certificate.